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NC17-008 Professional Auditing Service
RFP - Professional Auditing Services (NC17-008)

BOARD OF COUNTY COMMISSIONERS

NASSAU COUNTY, FLORIDA

REQUEST FOR PROPOSALS (RFP)

NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Nassau County, Florida invites sealed bids for:

PROFESSIONAL AUDIT SERVICES

BID NO. NC17-008

Proposals shall include one (1) response marked “Original” and ten (10) copies marked “Copy” for a total of eleven (11) complete packages plus one (1) electronic copy on a computer disk or flash drive in a sealed envelope addressed to:  Nassau County Board of County Commissioners, c/o John A. Crawford, Ex-Officio Clerk, Robert M. Foster Justice Center, 76347 Veterans Way, Suite 456, Yulee, Florida 32097. Submissions must be received no later than March 28, 2017 at 4:00 p.m. Facsimile bids will not be accepted. Proposals will be opened on March 29, 2017 at 10:00 a.m., or there soon after, at the office of the Ex-Officio Clerk, Robert M. Foster Justice Center, 76347 Veterans Way, Yulee, Florida 32097 (see notice below regarding Amendments to Public Meetings and Public Records Law for Government Contracting, Effective July 1, 2012).

ALL BIDDERS must be qualified for the type of work for which the RFP is submitted.

GENERAL INFORMATION

Nassau County, Florida is requesting proposals from qualified firms of certified public accountants to audit its financial statements for the fiscal years ending September 30, 2017, 2018 and 2019, with the option of auditing its financial statements for each of the two subsequent fiscal years.  The Nassau County government is comprised of the Board of County Commissioners and the following Constitutional Officers: Clerk of Circuit Court & Comptroller; Property Appraiser; Sheriff; Supervisor of Elections; and the Tax Collector.  These audits are to be performed in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits set forth in the Governmental Audit Standards issued by the Comptroller General of the United States and the provisions of the Federal and State Single Audit Acts.

All of the Constitutional Officers and County Commissioners are governed by and derive their operating authority from the constitution and laws of the State of Florida. Section 218, Florida Statutes requires an annual financial audit of all County agencies.  Section 11.45(1)(c) defines a financial audit as “an examination of financial statements in order to express an opinion on the fairness with which they are presented in conformity with generally accepted accounting principles and an examination to determine whether operations are properly conducted in accordance with legal and regulatory requirements.  Financial audits must be conducted in accordance with generally accepted auditing standards and government auditing standards as adopted by the Board of Accountancy.”

Each Respondent is being asked to submit a formal written proposal to detail its capabilities in servicing the Nassau Board of County Commissioners, herein referred to as “the BOCC”.  The successful audit firm will be asked to commence servicing the accounts upon approval and award by the BOCC.  The chosen audit firm will be held to aggressive service requirements and high quality standards in providing service for the County.

The PROPOSAL documents are available on Onvia Demandstar at http://www.demandstar.com or from:

            Nassau County Contract Management Office

            James S. Page Governmental Complex

            96135 Nassau Place, Suite 6, Yulee, Florida  32097     

Phone:  904-530-6040   Fax: 904-321-5917 

Email:

No PROPOSALS may be withdrawn for a period of sixty (60) days after closing time scheduled for receipt of PROPOSALS.

The OWNER reserves the right to reject any and all PROPOSALS and waive all informalities in whole or in part, with or without cause, and/or to accept the proposal that, in its best judgment, will be for the best interest of Nassau County, Florida.

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal/bid on a contract to provide any goods or services to a public entity, may not submit a proposal/bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit a proposal/bid on leases or real property to a public entity, may not be awarded or  perform work as a contractor, supplier, subcontractor or consultant under contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two for a period of thirty-six months from the date of being placed on the convicted vendor list.

Persons with disabilities requiring accommodations in order to participate in this program or activity should contact the office of the Ex-Officio Clerk to the Board of County Commissioners at (904) 548-4660 or Florida Relay Services at (800) 955-8770 (v) or (800) 955-8771 (TDD).  Contact must be made a minimum of seventy-two (72) hours in advance if requiring such accommodations.

Effective July 1, 2012
 Amendments to Public Meetings and Public Records Laws for Government Contracting: 
Pursuant to recent changes in Florida Statutes Chapter 119.071 (General Exemptions from inspection or copying of public records) the bid opening process is temporarily exempt from Public Records requirements, except bids received pursuant to a competitive solicitation for construction or repairs on a public building or public work.  Information may be released to the public once the Board provides a notice of intended decision or 30 days after the bid opening, whichever is earlier.  Pursuant to recent changes in Florida Statutes Chapter 286.0113 (General exemptions from public meeting requirements) any portion of a meeting in which negotiations with a vendor is conducted as part of the “competitive negotiation” process at which a vendor makes an oral presentation or answers questions as part of the “competitive solicitation” process are exempt from public meeting requirements until the Board provides notice of an intended decision or until 30 days after bid opening, whichever is earlier.  Any portion of a committee meeting at which negotiation strategies are discussed is exempt.
A complete record shall be made of any portion of an exempt meeting; no portion may be held off the record.  The recording of and any records presented at the exempt meeting are exempt from FS119.071 until such time as the board provides notice of an intended decision or 30 days after opening the bids, proposals or final replies.

Please refer to Florida Statutes Chapter 119.071, Chapter 255.0518 and Chapter 286.0113 for further details.

ATTEST:

JOHN A. CRAWFORD                                           DANIEL B LEEPER
EX-OFFICIO CLERK                                             CHAIRMAN
                                                                                  BOARD OF COUNTY COMMISSIONERS
                 NASSAU COUNTY, FLORIDA





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