Contract Management

Contact Information

Contract Management functions as the Central Purchasing Department for the Board of County Commissioners. Our primary duty is handling purchases over $50,000 for the Board of County Commissioners. This includes working with all departments to create Requests for Proposals, Requests for Qualifications, and Invitations to Bid to solicit for goods and services as needed.

Contract Management also oversees contracts executed by the Board of County Commissioners. We work with the County Attorney’s office to create the contracts and help the departments to administer them throughout their life cycle.

Contacts

Charlotte Young
Email Charlotte 

96135 Nassau Place
Suite 6
Yulee, FL 32097

Phone: 904-530-6040

Hours of Operation
8 A.M. to 5 P.M.

Mission

The mission of Contract Management is to facilitate the procurement of quality goods and services through a unified purchasing system that ensures integrity, fairness, and cost control to Nassau County as well as its Citizens.

To effectively administer the complete procurement cycle of all goods and services on behalf of our clients (county departments and agencies) from the initial needs determination and purchasing process, through evaluation, contract negotiations, delivery, implementation, and contract administration support through the conclusion of the contracts.

The Major Objectives are:

  • To comply with federal, state and county procurement / contracting laws which govern expenditures of public funds
  • To provide timely responsive support to clients
  • To generate broad participation and competition among potential suppliers and contractors
  • To ensure good quality products and services at competitive prices
  • To ensure equal opportunity to all qualified vendors and contractors wishing to compete for County contracts
  • To monitor vendor performance to insure accountability
  • To provide procurement code guidance and training to clients
  • To keep abreast of current developments in the field of purchasing, market conditions, and new products, and
  • To formulate and recommend purchasing policy and procedures.

Accomplishments for Fiscal Year 2015-2016

  • Procurement Efforts:
    • Request for Quotes: 15
      Invitation to Bid: 28
      Request for Proposal: 2
      Request for Qualifications: 4
  • Contract Management:
    • New Contracts: 132
      Amendments: 70
      Task Orders/Work Authorizations: 18
      Change Orders: 27
  • Vendor Applications Processed:
    • New Vendors: 128
      Vendor Updates: 7
    • Contracts in Tracking System: 804

Goals for Fiscal Year 2015-2016

  • Researching Vendor Self Service Options that allow acceptance of County’s Terms and Conditions as part of the process within Munis
  • Researching Database Programs for Contract Tracking and Maintenance within Munis